My Absences
Your vacation balance and other absences for a year, read straight from the per-year copebit Absences job in WorkflowMax.
There is one Absences job per year (“copebit Absences 2026”, “…2025”, …). The page detects them automatically — the Year selector lists exactly the years that have data, and a new yearly job appears with no code change.
Selectors
- Year — the absence year to show.
- Units —
Days(default) orHours. A day is 8 hours.
Vacation tab
| Metric | What it shows |
|---|---|
| Entitlement | Your vacation allowance for the year (from the job’s per-person vacation task). |
| Carryover | Days carried over from the previous year. |
| Taken | Vacation logged on or before today. |
| Planned | Vacation booked for dates after today. |
| Open | Remaining: Entitlement + Carryover − Taken − Planned (never below zero). |
Absences tab
All non-vacation absences (sick leave, special leave, military service, etc.): Taken (up to today), Planned (future) and Total.
How attribution works
The WorkflowMax absence tasks carry no assignee, so each task is matched to a person two ways, in order of reliability:
- the staff member who actually logged time against the task, then
- a unique first-name match inside the task name (for entitlement or carryover with no logged time yet).
Common questions
Taken looks low mid-year. Only vacation logged up to today counts as Taken; everything dated later is Planned. Open already nets both out.
My entitlement is wrong. Entitlement comes from the estimate on your vacation task in the Absences job — ask a manager to correct it in WorkflowMax.